Office automation
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2008-07-06T14:21:47Z
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'''Office automation''' refers to the varied [[computer]] machinery and [[software]] used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks and goals. Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system.<ref>[http://business.enotes.com/small-business-encyclopedia/office-automation Office Automation]</ref> Office automation helps in optimizing or automating existing office procedures.
The backbone of office automation is a [[LAN]], which allows users to transmit data, mail and even voice across the network. All office functions, including dictation, typing, filing, copying, fax, Telex, microfilm and records management, telephone and telephone switchboard operations, fall into this category. Office automation was a popular term in the 1970s and 1980s as the desktop computer exploded onto the scene.<ref>[http://computing-dictionary.thefreedictionary.com/office+automation Computing Dictionary]</ref>
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Office Automation System :
Office automation systems are among the newest and most rapidly expanding computer based information systems. Different office activities can be broadly grouped into the following types of operations:
a)'''Document Capture:''' Documents originating from outside sources like incoming mails, notes, handouts, charts, graphs etc. need to be preserved.
b)'''Document Creation: ''' This consists of preparation of documents, dictation, editing of texts etc. and takes up major part of the secretary’s time.
c)'''Receipts and Distribution:''' This basically includes distribution of correspondence to designated recipients.
d)'''Filling, Search, Retrieval and Follow up: ''' This is related to filling, indexing, searching of documents, which takes up significant time.
e)'''Calculations:''' These include the usual calculator functions like routine arithmet